The fact of the matter is that data can easily be lost. Below we briefly discuss some of the common causes of data loss in Office 365, and why it is crucial to backup your Office 365:
1. Accidental deletion
Should you (either intentionally or accidently) delete a user, the deletion is replicated across the whole network. Files are corrupted resulting in critical business data being lost. With an up-to-date Microsoft 365 Cloud Backup, you can restore the user either to on-premises Exchange or Office 365.
2. Retention policy gaps
Because Office 365’s retention policies are complicated and arduous to keep up with, a backup provides extended and increasingly accessible retention, all protected and stored in one place for easy recovery.
3. Security threats – both internal and external
More often than you think, businesses are experiencing internal security threats. Ensuring an up-to-date Office 365 backup mitigates the risk of critical data being lost or destroyed. Malware and viruses (external security threats) further cause serious damage to organisations and similarly, a backup can easily restore mailboxes to an instance before the attack.
- Accidental Deletion: It's easy to accidentally delete an important file or email, and once it's gone, it can be challenging or impossible to retrieve it. Having a backup of your Office 365 data ensures that you can recover lost or deleted items.
- Data Corruption: Data corruption can occur due to various reasons, including hardware failure, software glitches, and cyberattacks. Having a backup ensures that you can restore your data to a previous state before the corruption occurred.
- Compliance and Legal Requirements: Many organizations are required to maintain copies of their data for legal or regulatory compliance purposes. Backing up Office 365 data can help organizations meet these requirements.
- Ransomware and Cybersecurity Threats: Ransomware attacks are on the rise, and they can be devastating to organizations. Backing up your data ensures that you can restore your systems and data if you fall victim to a ransomware attack.
- Business Continuity: If your Office 365 data is lost or inaccessible, it can significantly impact your business's productivity and revenue. Having a backup ensures that you can quickly recover your data and resume business operations with minimal disruption.